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Annual Certificates of Pensionable Profits – Type 1

The purpose of the certificate is to calculate:

  • a provider’s pensionable NHS earnings
  • the level at which pension contributions need to be paid, and
  • the contributions due

PCSE will use this information to reconcile payments received against the certificate and arrange to correct any under or over payments from the previous financial year. PCSE will process certificates submitted by the deadline by 30 April.

This certificate must be completed by individual GP providers (i.e. type 1 medical practitioners) and individual non-GP providers who are either partners in practice or working as a single hander.

PCSE can now accept forms without a handwritten signature as long as the contact email address when
submitted is an nhs.net email address. If you do not have an nhs.net email address you will need to
ensure that the form has a handwritten signature.

If documents are submitted without a hand-written signature, and no nhs.net email address is provided
when the documents are sent to PCSE via the online enquiries form, the document(s) will be returned to
the sender for re-submission.

Every year, the certificate usually becomes available to download from the NHS Pensions website from November/December.

It should be completed and submitted to PCSE via the enquiries form no later than the 28th of February each year.

The certificate and guidance notes are available to download on the NHS Pensions website here

The certificate should be completed and submitted to PCSE no later than the 28th February each year.

Forms should be submitted to PCSE via the enquiries form.

Please download the excel form directly from the NHS BSA website, complete it electronically, save it and upload it directly to the online form. As long as you can provide a nhs.net address as a contact email address there is no need to print it off, sign it and scan back in, which often makes the file size much larger.

If you don’t have an nhs.net email address, please upload the excel form without the signature, and upload a separate page with the signature(s) on. The form will allow you to upload up to five documents in one submission.

Forms can also be completed and sent by post to Primary Care Support England, PO Box 350, Darlington, DL1 9QN.

Certificates received before 28 February deadline

All annual pension certificates and related adjustments will be processed and adjustments will be carried out in the usual practice monthly pay run. The information should be visible on the August Total Reward Statement, assuming there are no gaps in the pension record.

Certificates received after 28 February deadline

Any certificates received after 28th February will be processed as they are received, and adjustments will be made in due course.

Any forms received past the deadline may not be reflected in the August Total Reward Statement, but will show on any future statements, assuming there are no gaps in the pension record.

Any adjustments for individual doctors/non-clinical partners will be clearly shown on the practice Open Exeter statement.

PCSE does not have the facility to enable practices to spread payments owed over multiple months. Any arrears of contributions must be paid in full, immediately. 

Any arrangements for GPs to spread any payments owed to practices would be made directly between the GP and practice.

If you need to pay an end of year shortfall pension payment and want to pay via online banking, please enter the reference in the following format:

Practice code – year ending

For example: P82004YEND2017

If you need NHS England bank details please call PCSE on 0333 014 2884 and we can provide them over the phone.

Then, please use the enquiries form to submit your self-assessment or annual certificate and enter the same reference number when prompted.

If you need to pay an end of year shortfall pension payment and want to pay by cheque, please send this to Primary Care Support England, PO Box 350, Darlington, DL1 9QN. Please make a note on your certificate that you have sent a cheque payment.

All annual pension certificates and related adjustments will be processed by 30th April for all certificates received before the 28th February deadline. Adjustments will be carried out in the usual practice monthly pay run.

NHS England has asked for practices who wish to make a pension payments before the end of the 18/19 tax year to be reminded that (rather than the adjustment being carried out by PCSE against the next contractual payment) they can make an ad-hoc payment via online banking. PCSE’s customer support centre can provide NHS England’s bank details over the phone. Please note that if the PCSE adjustment is currently being processed and an additional payment is received, further adjustments will be needed and the return of funds could be delayed.

When making a payment please enter the reference in the following format:

Practice code – year ending

For example: P82004YEND2018

Please note that if the PCSE adjustment is currently being processed and an additional payment is received, further adjustments will be needed and the return of funds could be delayed.

When making a payment please enter the reference in the following format:

Practice code – year ending – GP’s full name

For example: P82004YEND2018- DR John Smith

PCSE’s customer support centre can provide NHS England’s bank details over the phone.

Please download the forms directly from the NHS BSA website, complete it electronically, save it and upload it directly to the online form. As long as you can provide a nhs.net address as a contact email address there is no need to print it off, sign it and scan back in, which often makes the file size much larger.

If you don’t have an nhs.net email address, please upload the form without the signature, and upload a separate page with the signature(s) on. The form will allow you to upload up to five documents in one submission.