In this bulletin, you will find information on:
When a patient moves between GP Practices, GP Clinical systems should be used to transfer the electronic record via GP2GP transfer. When this is successful, GPs do not need to reprint the electronic records. In cases where GP2GP is not successful, or not possible, as in the case of records for deceased and deregistered patients moving into archive, full records should be reprinted and placed in the medical record envelope. This is in line with the Good Practice Guidelines for GP Electronic Patient Records.
CDs and other portable media should not be used for transferring patient records since there are issues with security of encryption, access to passwords and the long term viability of the media. NHS England is aware that prior to the improvements to GP2GP electronic transfer, local arrangements have been agreed which allowed alternative transfer methods. Now that GP2GP is available, this is the preferred mode of transfer.
New medical records movement service – phase two started this week
Following the successful roll-out of the new medical records movement service to practices in phase one (North of England and East Midlands) in July this year, the new service has been rolled out to practices in phase 2 (West Midlands) on 3 October.
Practices in the phase two area should have received an information pack, including a detailed instructions guide to the new service and a timetable of what is changing and when. Copies of all materials can be found here
GP Payments and Pensions
Childhood immunisations – process for late returns
Please submit late requests for childhood immunisation payments to your NHS England local team or delegated CCG with an explanation for late return, and evidence of achievement of the target date. Once approved, the payment will be included in the payment schedule submitted to PCSE by NHS England / the CCG, and included in the next scheduled contractual payment. PCSE does not have the authority to process any late or incorrect returns. If you have any queries, please can you direct these to your local NHS England team.
Payment contract variations – process for approvals
PCSE receives monthly contract variations payment requests directly from NHS England local teams. We cannot process any payment requests or contract variations sent to us directly from practices. All payments from local teams must be authorised by an approved requestor from your CCG or NHS England local team. As instructed, any payment requests or contract variations that are not from the approved person will need to be returned to practices.
GP practice premises payments
Please submit reimbursement of premises costs to your NHS England local team or delegated CCG. Once approved, the payment will be included in the payment schedule submitted to PCSE by NHS England/CCG and included in your next scheduled contractual payment.
GP registrar training grant reimbursement process
Where there is a single lead employer, Health Education England (HEE) will provide NHS England with the appropriate details of training grants to be paid. Once approved, the payment will be included in the payment schedule submitted to PCSE by NHS England and included in your next scheduled contractual payment.
In areas where there is no single lead employer, the training grant will be paid automatically with the salary of the registrar when the K4 / Pay1 form has been processed and a salary has been set up.
PCSE has set up all registrar reimbursements for August trainees in non-lead employer areas, where we have received the full and correct information for the registrar, provided on the K4 / Pay1 form.
New guidance on claiming GP registrar salaries and expenses
Newly updated guidance for claiming GP registrar salaries and expenses is now available on the PCSE website. The guidance covers:
To access the guidance, please click here and scroll down to the ‘GP registrar reimbursement’ section under ‘Important payment processes’.
Contacting PCSE payments and pensions
For all payment enquiries, please email us at: firstname.lastname@example.org.
For all pension enquiries, please email us at: email@example.com.
PCSE are processing a high volume of emails. To enable us to respond to email enquiries as quickly and efficiently as possible please only send your enquiry once to the appropriate email address.
Thank you for your patience and support.
GMS3 forms – temporary resident forms
Please note – the GMS1 form is used to register new permanent patients at a practice. Please continue to use the GMS3 form for registering temporary patients.
Primary Care Support England