GP Payments and Pensions
End of year pension administration
There are less than four weeks until the deadlines for submitting annual pension forms. You can download a pensions administrations timeline here
How to submit your forms
The deadline for practitioners to submit their Annual Certificates or Self-Assessment forms is 28th February 2018
PCSE will use the information provided on the certificate/self-assessment to reconcile payments collected from the practice and arrange to correct any under or over payments to the practice. If submissions are not made by 28 February, practitioners will see a delay in accessing up to date information on their Total Reward Statement when NHS Pensions updates them.
The deadline for GP practices to submit their Estimate of GP (and non-GP) Providers NHS Pensionable Profits/ Pay form to PCSE is 1 March 2018. If the provider’s estimate is not submitted by 1 March, PCSE is unable to make any necessary adjustments to the pension deductions required from the practice and will continue to take pension contributions based on 2017 figures.
Pension shortfall payments
Updated processes for GP trainee reimbursements - in non-lead employer areas only
PCSE are responsible for processing GP trainee reimbursements in Yorkshire and The Humber, Thames Valley, Portsmouth, Southampton and Bournemouth.
The new forms and processes introduced by NHS England in December 2017 for reimbursing trainees in these areas are available on the PCSE website. Please click here to access all FAQs regarding GP trainee reimbursements in non-lead employer areas.
Practices and trainees in all other areas should refer to their lead employer for all queries on trainee reimbursements.
Increase in GP trainee training grant
NHS England has informed PCSE that the GP trainee Training Grant was increased from £645.00 to £659.00 from April 2017. NHS England has amended Exeter (NHAIS) to reflect the increase and practices will receive any back-pay due from April 2017 in February’s main payment.
Submitting GP payment and pension queries and forms to PCSE
As a reminder, PCSE has now introduced a simple online form for all GP payments and pensions administration and queries and requests.
To access the online form:
Using the online form helps ensure the quickest possible response time as it captures the key information PCSE will need to process requests and queries.
In other news from PCSE:
Planned Downtime of Exeter Systems
Updated contact details for Clacton ACE office
New patient registrations guide available to download
In response to feedback from practices, a new hints and tips guide has been created to help ensure patients are registered at practices as smoothly as possible. You can download a copy here.
Update to the immediate removals process
Historically, there have been local variations in the immediate removals process. NHS England has directed that from 5 Feb 2018, all immediate removals will be processed by PCSE within 24 hours of receipt of the form from the GP practice. Secondary / local commissioner approval will not be necessary. The updated policy includes a provision for the SAS provider to determine whether the removal request is appropriate.
To request removal of a patient from your practice list, please complete the form which can be downloaded here and email it to: firstname.lastname@example.org
New medical record service rollout completed
The new medical records was rolled out to practices in the final phase (the South West) from week commencing 22 January. All GP practices in England are now using the new track and trace service, which offers a quicker and safer way of transferring medical records between practices or in to storage.
The new service remains highly dependent on practices releasing records following a deduction. PCSE is working with practices with outstanding records to ensure these records are identified, released and delivered to the new practices.
National Performers Lists
NHS England and PCSE have made improvements which have reduced the time it takes to process National Performers Lists change notifications.
Prescribing number, G referral code and local codes for GPs
When a practitioner joins a new practice they will need to complete an NPL 2/3 (change to circumstance or status). PCSE will send the performer a change notification confirmation letter which includes their prescribing number, G referral code, and their local code.
It is important that GP codes used at previous practices are not used at the new practice. This would result in new patient registrations being assigned to the previous practice and the patient’s medical records would also then be sent to there.
If you require these codes for performers in your practice, please ask them for a copy of their change notification confirmation letter.
Planned Downtime of Exeter Systems
NHS Digital are continuing with a programme of work to carry out essential NHAIS server maintenance across specific areas of England.
During the scheduled downtime, the Exeter system will be unavailable for three days starting from 7pm on the start date until 12pm on the end date. During this period you will not be able to access the system for any screening administration tasks, including downloading the HMR101/5 form. The downtime also has a small impact on timescales for PCSE processing new patient registrations and de-registrations for practices.
The timetable below lists the areas affect by the scheduled downtime in February:
|Area||Start date||End date|
|Enfield & Haringey||12/02/18||14/02/18|