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Archive Month: June

June 2019 New guide to patient registrations

To keep you up to date with registration processes, we have produced a simple and easy to use Guide to Patient Registrations which is available to download from the PCSE website.
Your practice will also receive a printed copy of the new guide with your usual CitySprint collection/delivery during June.
We hope you find the information useful. The Guide to Patient Registrations covers the following topics:

  • How is patient registration information updated?
  • Overview of the Registrations process
  • Using the High Security setting on your practice clinical system
  • GP Links and GP Codes
  • Confusions and duplicates
  • Tips for smooth patient registrations
  • Common reasons for rejection of patient registrations
  • Guidance on Residential Institute (RI) Codes
  • Requesting the removal of patients from your practice list
  • Process for registering an adopted patient
  • Process for registering a patient gender re-assignment 


Please note:
The new guide will be updated regularly, so please check the ‘Registrations’ page of the PCSE website to ensure you are reading the most up to date guidance.

June 2019 Data checks on GP practice patient lists

On behalf of NHS England, PCSE has started to contact GP practices to conduct data checks on practice lists.
There are two types of data checks - data quality checks and list reconciliation. These checks are important to ensure patients are accurately registered with practices, and therefore included in relevant screening programmes.

Data Quality Checks
Data quality checks ensure that the registration details for specific patient groups are up to date.
PCSE will contact either the GP practice, or the patients concerned directly to ask them to confirm that the details held for them are still accurate.
If the practice is required to verify the details for the patients, PCSE will send email instructions from PCSE which outline the steps they need to take to complete the request.
PCSE has already started to contact a small number of GP practices to verify the registration details of patients aged over 100. This work has been rolled out nationally to all practices in England starting in May 2019.

Other patient group checks will follow, including:

  • patients aged under 16 recorded as living alone
  • patients recorded as living in demolished properties
  • patients recorded as being registered at student accommodation for over four years (for this group PCSE will contact the GP and then the patient)
  • addresses with apparent multiple occupancy (for this group PCSE will contact the GP and then the patient)
  • Patients that migrated to England 12 months ago - for this group, PCSE will contact patients directly to verify details)

List reconciliation
In addition to the data quality checks, PCSE has also started to contact practices regarding patient list reconciliation. This work involves PCSE contacting practices to request a copy of the patient list from their clinical system. PCSE will compare it with the patient list for the practice held on NHAIS (the national patient records database).
Practices will be contacted by PCSE with a request to send a file for reconciliation once every three years. The timescale set for practices to respond to PCSE’s request is 10 days, as agreed with NHS England. This timescale has been set because patient lists are constantly changing with new registrations, amendments and deductions of patients, data checks need to be completed in a relatively short timeframe to ensure the process is completed as accurately as possible

June 2019 GP Pension update about end of year certificate processing and submitting estimates

The PCSE GP Pensions team is currently working through a high volume of document submissions and queries. During this period, responses to queries and cheque processing may take longer than usual.
Estimate of GP (and non-GP) Providers NHS Pensionable Profits/Pay
In order to avoid large adjustments at the end of the financial year please ensure:

FAQs on Estimates can be accessed on the ‘Help’ page of the PCSE website.