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GP Payments and Pensions

  • Please submit all general GP payment and pension enquiries using the 'Enquiries' form
  • Payment schedules and instructions from RLT and CCGs only should be sent to PCSE.Payments@nhs.net

GP Payments

PCSE is responsible for administering the following payments to GP practices:

  • Global sum payments
  • PMS contract baseline payments
  • Drugs payments (prescribing and dispensing)
  • Childhood immunisations payments
  • Seniority payments
  • Ad-Hoc payment instructions (Locum/Premises/Rates)
  • GP registrar payments and expenses (For non-lead employer areas)
  • GP training grant payments
  • Enhanced Service payments via CQRS
  • Quality and Outcomes Framework payments (aspiration)
  • Quality and Outcomes framework payment (achieved)
  • Public Health Immunisation Schedules payments
  • GP retainers
  • Facilitate in changing bank details for payment
  • Local Medical Committee levies-depends on contract type

GP Pensions

PCSE is responsible for managing the following GP pension processes

  • Respond to GP pension queries
  • Receive estimates of profit for principal partners, salaried GPs and non-clinical partners to determine their contributions and tier rate
  • Receive GP year end actual profit certificates and processing on NHAIS 
  • Record solo and locum forms on NHAIS
  • Make deductions from remuneration (including additional contracts and added years, which are to be paid over to NHS Pensions on a monthly basis along with payments received relating to solo or locum work, with adjustments made relating to year-end profit certificates)
  • Process refunds or additional payment requests as appropriate via NHAIS monthly
  • Update members’ records on NHAIS and via NHS Pensions Online or manually for joiners, updates, leavers and retirements
  • Obtain pension estimates and confirm membership as required
  • Process retirement applications
  • Liaise with widows / widowers of practitioners when death benefits applications need to be completed, when certificates are to be seen and when general information needs to be given
  • Administer additional pension applications for practitioners
  • Receive and process cheques, send to NHS SBS for banking and send remittances to stakeholders
  • Receive and process form A and B from Locums
  • Receive and process GP Solo form from GP’s
  • Recover employee pension contributions from the GP registrar payment (in specific areas)

Important payment processes

For further FAQs, visit our help page.

Practices should confirm maternity leave dates for GPs working in their practice as soon as possible. Please email PCSE at pcse.enquiries@nhs.net and put ‘Maternity Leave’ in the subject line. In the body of the email, please confirm the start and end date of the maternity leave, and the rate that pension contributions should be deducted during this period. PCSE can then arrange the necessary adjustments to the pension contributions from your practice in good time.

NHS England has confirmed that in line with existing SFE guidance PCSE should not be processing manual childhood immunisation lists. Practices must submit details of all vaccinations via Open Exeter (NHAIS) on a quarterly basis. PCSE are then required to use NHAIS to calculate the payment. It is important that vaccination lists are submitted before the cut-off date (i.e. the second month of the quarter in which the payment is due) or PCSE will be unable to calculate the payment. For further information and details on how to submit vaccination lists via Open Exeter, please see the childhood immunisations guide.

NHS England has advised that any practice who misses the submission date should contact their Regional Local Team (RLT) or CCG (if delegated) Payment would then be made at their discretion.

New guide to GP registrar payment and expenses forms (FOR PRACTICES IN NON-LEAD EMPLOYER AREAS ONLY)

In order for the correct payment of GP registrar salaries and expenses to be made, a number of forms need to be fully completed.  To assist with the completion, PCSE and NHS England have produced a quick guide, which covers: 

    • Which form is required for the circumstance
    • Who needs to be involved in completing each form
    • How and where to return forms

The guide can be downloaded here.

Please note that the payment forms are being updated to take into consideration the new junior doctors contract. We will be in touch when the forms have been changed. For now use the forms on the guide.

PCSE is preparing for the August 2017 GP registrar Trainee programme. To help us process all of the required information as smoothly as possible, we have put together the following guidance:

All communications (including expense claims) should be sent to PCSE.GP-PAYMENTS@NHS.NET.

  • Please do not use any other addresses as your email may not be answered
  • Please do not send to multiple email addresses as this causes duplication and can lead to delays in resolution.

New Registrar placements

To ensure that all payments are set up properly for new Registrar placements please ensure:

  • K4 forms are fully completed in conjunction with your registrar(s) as there are no non-mandatory fields (In areas that are not a Lead Employer). Click here to download a K4 form
  • A recent payslip is required to identify registrar’s incremental date to ensure salary payments are setup correctly.
  • Salary forms (K4) are sent to your relevant Heath Education England (HEE) contact as soon as possible after completion
  • HEE will send to PCSE 8 weeks prior to starting in practice

2017/18 salary scales

Can be found here (pg. 17 – MN37), which are the basic pensionable rates to which a 45% non-pensionable supplement is added.

For those with current registrars where PCSE reimburse salaries, we are in the process of updating the system to take into account the April pay scale increases, including any arrears due.

Expense Claims

For expense claims, please ensure all mileage claims include the car engine size and all MDU claims include the breakdown which shows the hospital element (which PCSE does not reimburse). If in doubt, the MDU provider will be able to supply this information. Click here to access the mileage form. Click here to access the MDU claim form.

All fields are mandatory, Please ensure the form is fully complete to avoid any delays in processing and to include ‘GPR Expenses’ along with the practice code, Registrar Name, GMC number and area in the subject title and send to pcse.gp-payments@nhs.net.

PDU (MDU) claims

For PDU/MDU claims include the breakdown which shows the hospital element (which PCSE does not reimburse). If in doubt, the PDU provider will be able to supply this information. 

Change in circumstance

Please liaise with HEE to ensure PCSE are informed of any changes in circumstance at the earliest possible opportunity, including in particular change of practice, hours of work, maternity or sick leave.

Reminder of maternity leave information requirements

  • Date Maternity leave is starting
  • If SMP or maternity allowance is payable. 
  • Date of return should be advised as soon as known, as well as any accrued annual leave due (in the case of maternity). 
  • A new K4 should be completed as soon as possible prior to the registrar’s return so that salary payments can be re-started correctly.

Training grants

For those who have submitted information for training grant reconciliation, we are working through these as quickly as we can and where necessary making catch-up payments at the next possible opportunity.  Please can practices double-check Open Exeter statements for payments coded as ‘TRAG’ before contacting PCSE about a missing payment.

Support for GP practices in non-lead employer areas

NHS Employers has introduced a central support service to those GP practices not otherwise linked through lead employer arrangements, in order to help ensure the effective implementation of the 2016 contract for GP trainees. This will help to reassure these practices that they can meet their contractual and associated non-contractual obligations to offer GP trainees terms and conditions of service (TCS) that are consistent with the 2016 contract. Click here for further information.


All claims for premises rent, rates, utility reimbursements and GP Retainers should now be sent directly to your Regional Local Team or CCG (if delegated) who will authorise the claim, and then instruct PCSE to make the payment via a payment schedule.