PCSE is responsible for administering the following payments to GP practices:
PCSE is responsible for managing the following GP pension processes
For further FAQs, visit our help page.
NHS England has advised that any practice who misses the submission date should contact their Regional Local Team (RLT) or CCG (if delegated) Payment would then be made at their discretion.
Please also scroll down to see guidance for claiming:
New registrar salaries
In areas with no lead employer arrangements in place, salary calculations are the responsibility of the employer.
For practices in non-lead employer areas, PCSE will reimburse the practice with a GP registrar’s salary, based on information which has been provided before, or at the beginning of a practice placement.
Please follow the following process:
2017/18 salary scales can be found here.
Relocation claims are paid in some areas when changing practice. Claims need to be approved by both HEE and NHS England before being paid by PCSE.
Change of circumstance
Any changes in circumstance for registrars which will affect their pay should be communicated to your HEE office at the earliest possible opportunity. HEE will then inform PCSE who will make necessary changes to reimbursements.
Download the Pay2 form here
Change of circumstances include:
Maternity leave guidance
If a registrar working in your practice is going on maternity leave, please inform your local HEE programme office with the following information as soon as possible prior to maternity leave commencement:
A new K4 form should be completed and sent to HEE as soon as possible prior to the registrar’s return so that salary payments can be re-started correctly.
Sickness absence guidance
Pay is affected by sickness leave according to length of service. In order to ascertain when sickness pay should be applied please refer to the guidance available here: https://www.bma.org.uk/advice/employment/leave/study-professional-and-special-leave/leave-gp-trainees.
Expense claims - mileage and Medical Defense Organisation (MDO)
There are two types of expenses that GP practices claim back directly from PCSE – Mileage and MDO claims. These expenses are paid by HEE through PCSE.
Download the mileage form here
Download the MDO form here
Important information for both claims:
Training grants are paid directly to the practice by PCSE once approved by NHS England.
Non-lead employer areas
In areas where there is a single lead employer for GP registrars and PCSE reimburses training grant only, most training grant payments will now be processed as a contract adjustment and should be seen under the ‘variance details’ section of your main payment and will be coded as ‘TRAG’.
The training grant payment description will include the doctor’s name and the period the payment relates to.
Guide to GP registrar payment and expenses forms (FOR PRACTICES IN NON-LEAD EMPLOYER AREAS ONLY)
In order for the correct payment of GP registrar salaries and expenses to be made, a number of forms need to be fully completed. To assist with the completion, PCSE and NHS England have produced a quick guide, which covers:
The guide can be downloaded here.
Please note that the payment forms are being updated to take into consideration the new junior doctors contract. We will be in touch when the forms have been changed. For now use the forms on the guide.
In order to opt back in to the NHS Pension Scheme please send an email stating that you wish to re-join the NHS Pension Scheme and ensure that you include your full name, NI number and annual salary (if a Salaried GP) or estimate of profits (if a GP Partner), GP National Code and Practice Code with the correct tier rate. Please send to email@example.com with “Request to re-join the NHS Pension Scheme” in the subject line of the email.