PCSE Logo
NHS Logo

Sending and receiving GMS3 forms (temporary resident forms)

Sending GMS3 forms

GMS3 forms can be scanned and uploaded to the records section of the portal by selecting ‘Submit GMS3 Forms’ on the screen header. The upload facility is on the left-hand side of the page.  Please ensure all sides of the form are scanned. Save each patient form as a separate PDF file and include the patient's name in the file name.

Alternatively, if you don't have any scanning facilities, you can request a label for GMS3 forms through the records section of the portal and send the forms in shipping bags. To order a label please:

  1. Login to the portal
  2. Click ‘Records’ on the menu bar and then click ‘Submit GMS3 forms’.
  3. On the right-hand side, there will be a box called ‘CitySprint collection’.
  4. Select how many labels you would like by using the plus and minus buttons (just one label is needed per shipping bag but you can put multiple GMS3 forms into one bag).
  5. Click the ‘Request tracking label(s)’ button.

The label(s) will then be delivered to you on your usual CitySprint visit.

Receiving GMS3 forms

From September 2017, GP practices will receive completed GMS3 forms through the ‘Records’ section of the PCSE portal. Anyone in a practice with access to this section of the PCSE portal will be able to view, download and archive the forms.

When GMS3 forms are received, they join a list within the ‘GMS3 Forms’ section. Click on ‘Download GMS3 Forms’ to view the list of GMS3 forms received for your practice.

To download a completed GMS3 form, click on the ‘Download’ option next to each form and then print and store or file electronically in the patient’s medical record.

All GMS3 forms received for download by your practice will remain visible on the list until they are archived by your practice. To archive a GMS3 form, select the ‘Archive’ option next to the form. This option will only become visible after the form has been downloaded for the first time. Please note that once a GMS3 form is archived by your practice, it will be removed from your GMS3 download list, and will no longer be accessible via the portal.

The main contact we hold for your practice will receive an email notification each time a new form is available for download from the portal. If you would prefer not to receive these notifications, you can opt out of them on the portal by selecting the ‘Opt Out’ button which can be found on the header of the GMS3 download page.

I am trying to scan my GMS3 form on to the Portal but it isn’t working?

If you are struggling to scan your GMS3 form to the portal, you could be experiencing connectivity issues. Please check a website such as bbc.co.uk to test your internet connection. If you are still experiencing issues, you can request a transit label via the portal and send your forms in a shipping bag with the label attached via CItySprint. To order a tracking label follow these steps:

  1. Log onto the portal and go to the Records section
  2. Select GMS3 forms
  3. In the CitySprint collection box, select the number of labels you require and click Request

The label(s) will arrive with your next CitySprint collection / delivery

A patient told us they went to another GP as a temporary patient, but we haven’t received their GMS3 form.

Please contact us to assist you with this.

We have received a GMS3 form incorrectly (for someone who isn't a patient of ours / one of our patients who hasn’t been to another GP)

Please contact us to assist you with this.

I haven’t received the labels I requested to send my GMS3 forms

It is likely that these will be delivered in your next scheduled delivery day which can be view on the homepage of the portal. If they are not delivered on your next scheduled delivery date, then please contact us to investigate this further.