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Digitisation

 

January 2021: Cessation of new Lloyd George Envelope Production

A step closer to a digital NHS - the Lloyd George envelope digitisation project

The Lloyd George envelope digitisation project aims to digitise the historic paper patient records held by practices. As part of this project the way you manage medical records for new patient registrations is changing. The production and distribution of new patient paper Lloyd George envelopes will be stopping in January.

The digitisation project will reduce the burden associated with the movement of paper records and free up space in your practice that is currently used for storage of these records. At some practices this may provide additional office or clinical room capacity, improving patient experience.

Not only will these changes help us to become one step closer to a digital NHS, it also has environmental benefits too. Both NHSEI and PCSE are committed to being responsible organisations and are working together to reduce our carbon footprint for the services we deliver. This change will result in over 16 less tons of paper being produced and distributed across the country, which is the same weight as ten cars and equates to felling 200 trees!

 

What does this change mean for our practice?
From January you will no longer receive a new paper Lloyd George envelope for a first time registration such as a baby or new entrants to the NHS.

For frequently asked questions please click here.

May 2021: Transit Labels for new patient registrations are stopping

Another step closer to a digital NHS

As part of the move towards the wider digitisation of medical records, GP Practices will stop receiving Transit Labels for new patients from 20 May, except for adoption and gender reassignment patients for whom transit labels will continue to be printed.

This is the next phase in the digitisation of medical records project and follows on from the cessation of Lloyd George envelopes for new registrants earlier this year.

Practices don’t need to take any action on this at this time. Find out more below about how this will affect your practice.

 

Why are you stopping production of the transit labels?
This project (which includes the end of production of the Lloyd George envelopes) is reducing the burden associated with the movement of paper records and freeing up space in your practice that is currently used for storage of these records. Not only will these changes help us to become one step closer to a digital NHS, it also has environmental benefits too.

Both NHSEI and PCSE are committed to being responsible organisations and are working together to reduce our carbon footprint for the services we deliver. This change will result in over 16 less tons of paper being produced and distributed across the country, which is the same weight as ten cars and equates to felling 200 trees!

 

What does this change mean for our practice?
From 20 May you will no longer receive a transit label for patients who haven’t been issued a Lloyd George envelope.

 

If I receive paperwork for a new patient but I don’t have a paper envelope to put them in, what should I do?
You should follow your usual process to scan the paperwork to include in the patient’s digital record, if this is not possible, you can create a new envelope for the patient. If the patient moves, you can request a transit label on PCSE Online. Once a transit label has been produced, a label will be issued for any subsequent movements automatically.

 

Our practice has patients in England and Wales, will this impact all our patients?
No, this will only impact your English patients, this will not impact your Welsh patients.

 

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