Another step closer to a digital NHS
As part of the move towards the wider digitisation of medical records, GP Practices will stop receiving Transit Labels for new patients from 20 May, except for adoption and gender reassignment patients for whom transit labels will continue to be printed.
This is the next phase in the digitisation of medical records project and follows on from the cessation of Lloyd George envelopes for new registrants earlier this year.
Practices don’t need to take any action on this at this time. Find out more below about how this will affect your practice.
Why are you stopping production of the transit labels?
This project (which includes the end of production of the Lloyd George envelopes) is reducing the burden associated with the movement of paper records and freeing up space in your practice that is currently used for storage of these records. Not only will these changes help us to become one step closer to a digital NHS, it also has environmental benefits too.
Both NHSEI and PCSE are committed to being responsible organisations and are working together to reduce our carbon footprint for the services we deliver. This change will result in over 16 less tons of paper being produced and distributed across the country, which is the same weight as ten cars and equates to felling 200 trees!
What does this change mean for our practice?
From 20 May you will no longer receive a transit label for patients who haven’t been issued a Lloyd George envelope.
If I receive paperwork for a new patient but I don’t have a paper envelope to put them in, what should I do?
You should follow your usual process to scan the paperwork to include in the patient’s digital record, if this is not possible, you can create a new envelope for the patient. If the patient moves, you can request a transit label on PCSE Online. Once a transit label has been produced, a label will be issued for any subsequent movements automatically.
Our practice has patients in England and Wales, will this impact all our patients?
No, this will only impact your English patients, this will not impact your Welsh patients.
We will soon be introducing new ways for Practices and GPs to manage their payments and pensions administration. In this bulletin we’d like to update you on what is happening and when.
What is happening?
A new online GP Payments and Pensions (GPPP) service from PCSE is set to launch on 1 June this year. With this new service, Practices and GPs working in General Practice will be able to access to a range of new services to help manage their payments and pensions administration.
What is changing for GPs?
From 1 June, any GP who is a member of the NHS Pensions Scheme as a GP Partner, Salaried GP or Locum GP will be able to access an improved service from PCSE to administer their pension account.
This new service will improve the overall administration of their NHS pension by:
- Making it easier to submit End of Year pensions certificates and Self-Assessment forms: by submitting online GPs can be sure all mandatory fields have been completed. The forms will also link in with other information to make it easier to check and complete, such as Pensions Scheme number, National Insurance number, Practice details and previous estimates of earnings.
- More transparency on the information held: when it is time to submit End of Year annual certificates or self-assessment forms, GPs can quickly see if there are any missing records from the last 7 years. Missing certificates prevent a GP’s Annual Benefits Statement from being updated. With the new service they can easily submit these using the PCSE Online service to address this.
- Streamline monthly locum pensions administration: by submitting Locum A forms online, Locum GPs will benefit from having practice approvals managed electronically. No more signatures required, just a simple click to approve.
Please note, this service only covers employment with NHS England & Improvement in General Practice. It does not include for instance NHS Trust employment. For a full NHS Pensions overview, including full Total Reward Statement, members need to contact the NHS Business Services Authority directly.
What is changing for GP practices?
With the new PCSE online service, Practices will find it easier to submit pension information such as an Estimate of GP and Non GP Provider NHS Pensionable Profits. Practices can also provide updates on salary changes in real-time to ensure the correct pensions contributions are being deducted. This will help to avoid large adjustments being needed at the end of the financial year. Approving Locum A forms and other pensions administration work will also be made easier with the new PCSE Online functionality.
The new Payments service will allow Practices to easily submit payment claims, such as for premises or Locum cover, online. The online service will provide online validation tools, checks for any missing information and the ability to easily track where claims are in the process.
Monthly Practice Statements will also be moving to PCSE Online from 1 June. These are currently accessed via Open Exeter but, from the launch date of the GPPP service, these will only be available by accessing your PCSE Online account.
How do users access these new services?
To access this functionality you need to have a verified PCSE Online account.
PCSE is writing to all GP Practices this week to ensure we have the correct details on file for the right contact (or contacts) who will control the access within their practice to GP Payments & Pensions (GPPP) services. Once the service is live, these User Admins will then be able to log in to PCSE Online and assign the roles to their practice staff.
Most GPs already have PCSE Online accounts set up as these were granted when the Performers List service was launched in 2019. If they don’t have an account, or have yet to verify their existing account, then we would advise that they contact our User Registration team at firstname.lastname@example.org
If a user already has an account but has just forgotten their log in details then they can simply go to the main PCSE Online log in page, enter their email address and select ‘Forgot password’. This will take them through the steps to quickly set up a new password.
What happens next?
We will be updating our website with further information on the new services and how to use them in the coming weeks. We will also be published a range of interactive user guides and videos to help you see how to use the new systems.
PCSE will be expanding its services for Pharmacies from 31 March
PCSE is expanding its services for Pharmacies this Spring. As well as the current market entry applications already processed by PCSE, we will start to manage consolidation applications too. Later this year we will also be taking on Market Exit applications.
To reflect the additional services, we will be changing the name of our Market Entry service to Pharmacy Market Management Services (PMMS) from 31 March 2021.
To find out how you can benefit from submitting your application via PCSE Online, click here.
Getting online is simple, to help you get started and to support you through the transition we have designed a number of resources for you. To access these resources or to find out what other contractors are saying about the online GOS claims service read more at the PCSE website here.
To find out more about online GOS claims - book your place on one of our webinars
We are holding two webinars on 14 and 19 January, hosted by Katrina Venerus, where you can find out more about the benefits of moving online and how to submit electronic GOS claims using PCSE Online. This is also your chance to ask questions and have us demonstrate any specific scenarios you would like to see.
Sign up to the webinar by clicking on the icons below:
If you can’t make the webinar, then this will be recorded and published on our YouTube channel the following week.
New style paper GOS forms available to order from 11 January
If you are not able to submit GOS claims online by 1 February 2021 you will need to use the new style paper forms. Any claims for sight tests dated from 1 February 2021 onwards submitted on old forms will be rejected as they cannot be processed by PCSE.
If you need any supplies of new paper GOS forms, you will be able to order them from Monday 11 January 2021.
Current paper GOS forms for use up until 31 January 2021 can be ordered up until Sunday 10 January.
How to order new forms
The forms will be available to order via the PCSE portal from Monday 11 January.
The current forms will no longer be available to order from this date.
Online GOS users - ordering paper forms
Please note that, if you currently submit your claims online then you will only need a contingency stock of these new forms.
A step closer to a digital NHS - the Lloyd George envelope digitisation project
The Lloyd George envelope digitisation project aims to digitise the historic paper patient records held by practices. As part of this project the way you manage medical records for new patient registrations is changing. The production and distribution of new patient paper Lloyd George envelopes will be stopping in January.
The digitisation project will reduce the burden associated with the movement of paper records and free up space in your practice that is currently used for storage of these records. At some practices this may provide additional office or clinical room capacity, improving patient experience.
Not only will these changes help us to become one step closer to a digital NHS, it also has environmental benefits too. Both NHSEI and PCSE are committed to being responsible organisations and are working together to reduce our carbon footprint for the services we deliver. This change will result in over 16 less tons of paper being produced and distributed across the country, which is the same weight as ten cars and equates to felling 200 trees!
What does this change mean for our practice?
From January you will no longer receive a new paper Lloyd George envelope for a first time registration such as a baby or new entrants to the NHS.
For frequently asked questions please click here.