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How to claim your CET grant in 2019

The window for submitting CET claims to PCSE opens on 1 July and closes on 31 October. 

Following the successful introduction of PCSE’s online form to upload and submit CET claims last year, PCSE is encouraging greater uptake of the facility in 2019.

Completed forms should be scanned and uploaded via the ‘CET Claim’ option on our Online Enquiry form.

The process for submitting the form online follows a few simple steps and provides a fast, simple, easy way to make a CET claim. It removes the added time and cost of postage and automatically generates a unique case reference number for every claim.

Feedback from contractors who used the online form last year told us: 

“It was straightforward and easy to do.”

“Fantastic. I submitted for four practices across three regions and they all came back paid the month after they were sent in. The electronic method works and a case reference for each really helps.”


To submit a CET claim, please follow these steps:

  1. Complete the CET claim form issued by the Department of Health and Social Care, in full. 
  2. Please ensure you include the Ophthalmic Performer List (OPL) number on the form
  3. Sign and date the form in the appropriate place(s)
  4. Upload the signed form and submit via the PCSE website:

a) Open the ‘Enquiries form’ on the Contact Us page

b) Select ‘CET Claim’ from the drop down menu

c) Complete all the mandatory fields on the online submission form. You will be asked to provide:

  • Name of the performer the CET grant is being claimed for
  • Name of the practice contact
  • Practice email address registered with PCSE for confirmation email to be sent to
  • ODS code (also known as TP code) – if you do not know the ODS code for your practice you can look it up on the ODS Portal provided by NHS Digital.  Alternatively you can contact the Exeter Helpdesk on 0300 3034 034 or E-mail: exeter.helpdesk@nhs.net
  • PCT code*
  • Contractor Code*

*Please note: The PCT and Contractor Codes (Payment System Code) can be found in the two boxes in the top right corner of your GOS submission headers e.g. 5C5 150

Batch header showing the Payment System Code that is made up of the PCT Code and the Contractor (store) Code

 

 

The Payment System Code appears on the CET online submission form like this:

 d) The CET claim form comprises three pages which can either be uploaded all together as one document or you can upload one page at a time using the ‘Add Document’ button.

e) Once all the correct information has been provided, the CET claim can be submitted.

f) A confirmation screen will confirm the submission has been successful. 


Please note it is important that the form is submitted from an email that the practice/organisation has registered with PCSE Online.  This will ensure the sender receives a confirmation email, including the Case Reference Number.
 
If your practice is already registered on PCSE Online, the Main Contact/Super User will be able to check the named contacts and email addresses that are currently included under your practice registration and add or amend users if required.  We would encourage you to check and update accordingly.
 
If the person submitting the form is not a registered contact on PCSE Online the confirmation email will be sent to the main contact at the practice.
 
If your practice has not registered on PCSE Online please visit: 
www.pcse.england.nhs.uk/help

 

 

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FAQs

CET Claims

Confirmation that the CET has been submitted

Each CET claim received by PCSE will be assigned a case reference number.  This will be provided on the confirmation screen when the form is submitted via the PCSE website.  It will also be sent in a follow-up email to confirm the claim form has been received by PCSE. The subject of the email will include the name of the performer it relates to:

e.g.  Continuing Education and Training (CET) PERFORMER NAME CAS-1234567-A1B2C3 

The case reference should be quoted in any subsequent correspondence regarding the claim. 

Once the CET claim has been processed an email will be sent to the address given on the online submission form.  It will confirm the CET grant will be paid in the next GOS payment run and the case has been closed.

Due to restrictions on the existing Ophthalmic Payments System the CET payment will appear on the contractor’s GOS statements as Enhanced Service Value.  Details of the name of the performer that the CET grant is for will be included.

The recommended route for submitting CET claims is via the online form but if you prefer to submit by post you can send to:

Primary Care Support England
PO Box 350
Darlington
DL1 9QN

If you are sending a CET claim by post please send it separately to your GOS claims to ensure it is processed promptly.

Important: Claim forms submitted to any other email or postal addresses will not be processed. 

Please only use the CET Claim option on the online form to submit claims for 2019.

Any queries about previous CET claims from past years should be submitted using the Ophthalmic Payments option on the online enquiry form

Please follow these steps:

  1. Select 'Ophthalmic Payments'
  2. Complete the verify me reCAPTCHA security box
  3. Choose 'Contractor/Optical practice'
  4. Select 'CET Grant Claims' from the Type of Query drop down menu
  5. Complete the fields and submit

The internet browsers supported are:

  • Chrome - v30 and later
  • Firefox - v27 and later
  • Internet Explorer - v11
  • Opera - v17
  • Safari - v5 on iOS and v7 on OS X

CET claims can only be submitted by and paid to a contractor. Locum optometrists who have difficulty finding a contractor who is willing to submit a CET claim for them are advised to contact their LOC to request assistance.

 

CET claims can only be submitted by and paid to a contractor. Individual locums can ask any of the contactors they work for to process their claim.  The grant will then be paid to the contractor who should then pay the optometrist locum once it is received.

Claims can be made for CET undertaken by ophthalmic practitioners between 1 January and 31 December 2018. CET payments can only be paid to contractors

A payment of £562 can be claimed by a contractor in respect of either:

  • CET he/she has undertaken personally in the year between 1 January to 31 December 2018.
  • CET undertaken in the year between 1 January to 31 December 2018 by any other ophthalmic practitioner on the Ophthalmic Performers List.

As per the regulations, individual locums can ask any of the contractors they work for to process their claim.  The grant will be paid to the contractor who should then pay the optometrist locum once it is received.

A payment of £562 can be claimed by a contractor in respect of either:

  • CET he/she has undertaken personally in the year between 1 January to 31 December 2018.
  • CET undertaken in the year between 1 January to 31 December 2018 by any other ophthalmic practitioner on the Ophthalmic Performers List.

The claim form is published by the Department of Health and Social Care.

It is also available on our dedicated CET page along with instructions about how to submit it.

The window for submitting CET claims to PCSE opens on 1 July and closes on 31 October 2019.

To submit a CET claim, please follow these steps:

  1. Complete the 2019 CET claim form, issued by the Department of Health and Social Care, in full
  2. Please ensure you include the Ophthalmic Performer List (OPL) number on the form
  3. Sign and date the form in the appropriate place(s)
  4. Upload the signed form and submit via the PCSE website:
    • Open the ‘Enquiries form’ on the Contact Us page
    • Select ‘CET Claim’ from the drop down menu
    • Complete all the mandatory fields on the online submission form
  5. The CET claim form comprises three pages which can either be uploaded all together as one document or you can upload one page at a time using the ‘Add Document’ button
  6. Once all the correct information has been provided, the CET claim can be submitted
  7. A confirmation screen will confirm the submission has been successful

More detailed guidance can be found on our dedicated CET page.